THE INSTITUTION OF PROFESSIONAL ENGINEERS NEW ZEALAND Inc.

RULES OF THE TRANSPORTATION GROUP

A Technical Group of the Institution of Professional Engineers New Zealand Inc., (hereinafter referred to as "the Institution.")

SECTION 1. NAME

1.1. The Group shall be named the "Transportation Group" hereinafter referred to as "The Group".
  SECTION 2. OBJECT 2.1. The object of the Group shall be the advancement of the fundamental knowledge being the art, science and practice of road traffic and transportation engineering.

2.2. Road and Traffic Engineering is that phase of engineering which deals with the planning, design, construction and traffic operations of roads, streets and highways, their networks, terminals, abutting lands and relationships with other modes of transportation for the achievement of safe, efficient and convenient movement of persons and goods.

2.3. Transportation Engineering is the field of engineering activity broadly concerned with the assessment, preparation and construction of complete transportation systems for present and future needs.

2.4. The activities of the Group shall be limited to within New Zealand.
 

 SECTION 3. QUALIFICATION FOR MEMBERSHIP 3.1. Membership of the Group shall be open to engineers, scientists and any other persons professionally engaged in the object of the Group.

3.2. Associate membership shall be open to any person who has an interest in the object of the Group. Associate members shall enjoy all the rights and privileges of membership except those of serving on the Management Committee and voting at Annual General Meetings or Special General Meetings.

3.3. Any society or association whose object or objectives are broadly similar to the object of the Group may apply for affiliation with the Group for technical and scientific activities, and if such application be approved, each such society or association shall be an affiliated member with the same rights and privileges as an associate member.
 

 SECTION 4. APPLICATION FOR AND ADMISSION TO MEMBERSHIP 4.1. Admission to membership or associate membership of the Group shall be subject to the approval of the Council of the Institution on the recommendation of the Management Committee of the Group.

4.2. Each application for membership or associate membership of the Group shall be made on a form provided by the Group and an applicant shall supply such details of occupation, academic qualifications, experience and field of interest as the Management Committee shall decide.

4.3. Each application for affiliation with the Group by a society or association shall be made in the form of a letter signed by the Secretary of the applicant body giving full details of the society or association's constitution, status and membership. Such applications shall be subject to the approval of the Council of the Institution on the recommendation of the Management Committee.
 

 SECTION 5. RESIGNATION AND RE-ADMISSION 5.1. Each member, associate member or affiliated body may, by notice in writing to the Chief Executive of the Institution, resign membership or relinquish affiliation after payment of all sums due in respect of subscription or otherwise.

5.2. Each person who has ceased to be a member or associate member may apply for re-admission and each society or association which has ceased to be an affiliated body may apply for re-affiliation. The Council of the Institution, on the recommendation of the Management Committee, may approve such re-admission or re-affiliation under such conditions as it may see fit to impose.
 

 SECTION 6. MANAGEMENT OF THE GROUP 6.1. The affairs of the Group shall be managed by the committee to be known as the Management Committee of the Transportation Group.

6.2. The Management committee, which will be responsible to the Council of the Institution, shall comprise not less than six members. All members shall be financial members of the Group, and shall be elected by the members of the Group at the Annual General Meeting. In addition, each affiliated association may nominate one member to serve on the Management Committee.

6.3. The Chairman of the Management Committee shall be elected by and from members of the Management committee. No person shall hold office of Chairman in any one term for more than three consecutive years.

6.4. Each member of the Management committee shall be elected or appointed to serve for one year, but may be re-elected or re-appointed for any number of subsequent years.

6.5. The Management Committee may fill a casual vacancy not filled at an election. Each member appointed to fill such vacancy shall hold office until the next Annual General Meeting.

6.6. The Chief Executive of the Institution, or the Chief Executive's appointee, shall be the official secretary of the Group.

6.7. The Management Committee shall appoint a committee member as Administrator of the Group. The Administrator shall in general perform the functions of an Honorary Secretary/Treasurer, except in so far as these functions are required by these Rules to be performed by the Secretary. In particular, the Administrator shall keep minutes of all Committee Meetings and General Meetings and shall conduct such correspondence as may be required by the Management Committee.

6.8. At meetings of the Management Committee the quorum shall be the majority of the total numbers of the Committee.
 

 SECTION 7. POWERS AND DUTIES OF THE MANAGEMENT COMMITTEE
  7.1. The Management Committee shall meet as often as the business of the Group may require.

7.2. The Management committee shall be responsible to the members of the Group for the policy and administration of the Group and subject to the broad approval of the Council, its powers shall include:-
 

a) The fixing of the rate of any annual subscription to be paid by members and of any annual affiliation fee to be paid by affiliated societies or associations.

b) The arrangement of conferences, seminars and symposia.

c) The development of liaison with existing organisations with similar or related objects.

d) The publication of a periodic bulletin or newsletter.

e) The promotion of technical education in areas relating to the objects of the Group by such means as discussion groups, technical papers and assistance to educational authorities.

f) Assistance with the preparation of standard specifications, contract procedures, code of practice and the like.

g) The promotion of regional and specialist sub-groups.

h) The preparation of public relations material for promulgation by the Institution.

i) The encouragement of research in terms of the objects of the Group.

j) The expression of the views of the Group on matters within the Group's activity and interests.
 

 SECTION 8. FINANCE 8.1. The financial year means the period commencing on 1st October and ending on 30th September of the following year.

8.2. The subscription year means the period commencing on 1st October and ending on 30th September of each year.

8.3. Each member or associate member of the Group shall pay an annual subscription, the amount of which shall be determined by the Management Committee. The annual subscription shall be due on 1st October and shall be paid to the Institution.

8.4. Each affiliated association or society shall pay an annual affiliation fee based on the number of members in each such association or society. The amount of the annual fee shall be fixed by the Management Committee having regard to the level of service required and the fee shall be due on 1st October and shall be paid to the Institution.

8.5. Any member or associate member whose annual subscription has not been paid by 1st July shall be regarded as in "Arrears of subscription" and the member's rights of membership shall be suspended until the arrears have been paid. If a member or associate member remains in arrears of subscription for two years the members name shall be reported to the Management Committee for deletion from the list of members.

8.6. The Group shall not incur any liability or expend any money without the specific or general approval of the Council of the Institution, and unless otherwise approved or directed by the Council of the Institution all financial transactions in respect of conferences, symposia, meetings, etc., shall be through the accounts of the Institution.

8.7. The Institution shall handle all financial dealings of the Group, including the collection of subscriptions and shall keep a separate record of the income received and expenditure incurred by the Group.

8.8. a) At the end of each financial year, the Institution shall prepare an Annual Statement of Accounts which, after being certified by the auditors of the

Institution, shall be sent to the Management Committee for circulation to each
member of the Group to be received not less than fourteen days
before the Annual General Meeting and shall be laid before such meeting.

b) The Management Committee shall prepare an Annual Report for the
year ended 31 December which shall be laid before the Annual General Meeting of the Group.

8.9. In order that the Group may be accorded full charitable status by the Department of Inland Revenue no income, benefit or advantage of any kind shall be derived by any member(s) of the group from any activity which the Group may undertake.
 

 SECTION 9. ANNUAL GENERAL MEETING 9.1. An Annual General Meeting of the Group shall be held once in each calendar year on such date and at such place as may be decided by the Management Committee.

9.2. Notice of each Annual General Meeting shall be circulated to each member and associate member to be received not less than fourteen days before such meeting.

9.3. The quorum for the Annual General Meeting shall be ten members.
 

 SECTION 10. SPECIAL GENERAL MEETING
  10.1. A Special General Meeting of the Group may be called by the Management Committee at any time and shall be called by such committee if requisitioned by not less than ten members.

10.2. Notice of each Special General Meeting and of the nature of the business to be transacted thereat shall be circulated to each member and associate member to be received not less than fourteen days before such meeting.

10.3. The quorum for each Special General Meeting shall be twenty members.
 

 SECTION 11. VOTING AT MEETINGS
  11.1. Only members of the Group actually and rightfully present at any general meeting have the right to vote on any motion before such meeting, and only committee members have the right to vote at Management committee meetings.

11.2. Each such member shall have the right to exercise one vote only on each motion before such meeting, except that in the case of equality of voting the Chairman may exercise an additional casting vote.

11.3. Voting of any motion before such meeting shall be by the voices, except that any such member present at such meeting may require a show of hands and any ten percentum of such members present at such meeting may require a secret ballot.

11.4. A majority of the members voting shall decide any question unless the Rules otherwise provide.
 

 SECTION 12. COMPLIANCE WITH THE RULES OF THE GROUP 12.1 Members and associate members of the Group shall be bound by the Rules of the Group and the form of application shall contain a declaration in the following terms to be signed by each applicant:- "I wish to apply for membership of The Transportation Group of the Institution of Professional Engineers New Zealand and in the event of my admission agree to be bound by the rules and promote the object of the Group".
  SECTION 13. COMPLIANCE WITH THE RULES OF THE INSTITUTION 13.1. In the exercise of any of the powers vested in the Management Committee by these Rules, the committee shall ensure that all actions taken comply with the relevant Rules of the Institution. In particular, the Management committee shall consider whether in any case the action to be taken should first be referred to the Council of the Institution in accordance with Institution Rule 10.10.
  SECTION 14. ALTERATION OF RULES 14.1. An alteration to the Rules of the group may be recommended by a two thirds majority vote at a Special General Meeting of the group and that alteration shall become effective if approved by the Council of the Institution.

14.2. No addition to or alteration or rescission of the rules shall be approved if it in any way affects the winding up rule (15) and,

14.3. No addition to or alteration of the winding up rule (15) shall be approved without the approval of the Inland Revenue Department.

14.4 No alteration, recision or substitution which would alter the charitable nature of the Group shall be permitted.
 

 SECTION 15. WINDING UP OF THE GROUP 15.1. The dissolution or liquidation of the Group can be accomplished only by a resolution passed by not less than two thirds majority of all members of the Group except that such a resolution shall be deemed not passed if voted against by twelve or more members present in person at a special general meeting called to consider such a resolution.

15.2. After such liquidation is approved the Management Committee shall make recommendations to Council on distribution of the Group's assets, provided that no member of the Group shall in any way benefit from such distribution of the Group's assets.

15.3. On winding-up the funds of the Group shall be distributed for charitable purposes within New Zealand.
 

Approved by the Group - July 1991
Approved by ECES 3 December 1991
Approved by Council 4 December 1991
Revisions approved by SGM - 26 August 1992
Revision of 8.2 approved AGM - 21 October 1996